olldae vs bevspot

bevspot has been in the bar inventory space since 2014 — it's a legitimate platform with solid ordering workflows, smart cart purchasing, and decent recipe costing. for operators whose primary pain point is the reorder process, bevspot's automated purchasing suggestions are genuinely useful.

but their starter tier at $948/year ($79/mo) only gets you basic inventory and ordering — no recipe costing. recipe costing requires the standard tier at $1,428/year ($119/mo). and at either tier, there's no catering module, no allergen tracking your team can use mid-service, and no service mode for bartenders to access specs on the floor.

olldae starts at $49/mo and includes inventory, recipe costing, allergen tracking, and service mode from day one. catering is an additional $49/mo. no annual commitment, no setup fee, 14-day free trial, no card required.

bevspot fits independent bars and restaurants that want a strong automated ordering workflow — the smart cart feature watches your sales data and generates purchasing suggestions that can genuinely cut the time your manager spends on reorders. if your single biggest headache is the purchasing side of bar operations, bevspot has built a lot around solving that specific problem. their white-glove onboarding is also a genuine differentiator if you want someone to help you get set up.

olldae fits the bar or restaurant operator who needs inventory, recipe costing, allergen tracking, service mode for staff, and optionally catering — all connected in a single system from $49/mo without an annual contract. if you're running a cocktail program and also taking private events, olldae is the only tool that connects all of it without stacking separate subscriptions.

bevspot's smart cart ordering is a genuine capability olldae doesn't match yet. if that specific purchasing automation is your primary need, bevspot delivers it well. but at $79/mo for basic inventory and $119/mo to add recipe costing, you're paying more for a narrower tool — and you still don't get allergens, service mode, or catering at any price.

if you're coming from bevspot, your recipe library and ingredient cost history is the most useful thing to bring over. the migration approach:

1. export your recipe library and ingredient costs from bevspot — most data is available in the reports section
2. sign up for olldae — 14 days free, no card, no onboarding call required
3. build your ingredient library using your bevspot cost data as a reference
4. add allergen flags per ingredient — they cascade automatically to all connected recipes
5. re-build your core recipes, linking ingredients with pour quantities
6. turn on service mode so your floor team can access specs immediately
7. if you take private events, add the catering module and build your first proposal template

most independent operators complete the initial build in one focused afternoon. the main thing you gain is a system your entire team — not just management — actually uses every shift.

bevspot's strongest feature is the ordering workflow. the smart cart watches your sales data, understands your par levels, and generates purchase order suggestions before you have to think about it. for a bar manager spending three hours a week manually building purchase orders, that automation is genuinely valuable and something olldae hasn't fully matched yet.

but ordering automation is one layer of a bar program. bevspot does that layer well and then — like most inventory tools — stops. recipe costing is only available from the standard tier at $119/mo annually. there's no allergen tracking at any tier. there's no service mode for bartenders. there's no catering module. and none of those missing features appear on bevspot's roadmap based on public communications as of 2026.

so the decision is: do you want a tool that automates your ordering with a smart cart, or do you want a tool that connects your inventory to your recipe costs, your allergen tracking, your bartender service tools, and your event catering — all from the same data, without four separate subscriptions?

olldae is the latter. if you're a single-location bar or a two-location restaurant group, the purchasing headache bevspot solves is real — but it's probably not your only headache. and at $49/mo versus bevspot's $119/mo for recipe costing, olldae costs less while delivering more of the program.

bevspot's published pricing (fetched from bevspot.com, april 2026, annual billing):

• starter — $948/year (~$79/mo): device-accessible inventory, one-click ordering, unlimited user accounts. no recipe costing.
• standard — $1,428/year (~$119/mo): adds inventory cost tracking and menu recipe costing. smart cart recommendations.
• pro — $249/year: automated variance reporting, menu profitability analysis, multi-location reporting. (note: bevspot's published pro price at time of research appeared anomalously low — their sales team should be consulted for current confirmed pricing before committing.)
• professional — custom quote: real-time inventory, unlimited AI invoice processing, accounting integrations, dedicated account management.

for an independent operator who needs recipe costing — which is nearly every bar — the relevant comparison is bevspot standard at $1,428/year versus olldae at $588/year. olldae includes recipe costing, allergen tracking, and service mode at $49/mo; bevspot standard at $119/mo includes recipe costing and no allergens or service mode.

the first-year delta between bevspot standard and olldae with catering: approximately $250. olldae with catering is $1,176/year. for that $250 difference, you gain allergens, service mode, catering management, and online event payments.

the best bar inventory software isn't one that counts faster or orders smarter in isolation — it's one where every layer of your program talks to every other layer. your count informs your cost. your cost informs your menu pricing. your allergen data informs what your bartenders tell guests. your catering quotes pull from the same prices as your nightly service.

bevspot covers counting, ordering, and recipe costing well. it doesn't cover allergens, service mode, or catering at all. for a bar doing $800K/year in revenue, the allergen risk alone from not having that data in your system represents a liability that's hard to put a dollar amount on — but is real nonetheless.

olldae's design principle is connection: every piece of data you enter once should work for you everywhere else in the system. an ingredient you add carries its cost, its allergen flags, and its par level. a recipe you build inherits those flags, shows you the cost-per-serve, and is available to every bartender in service mode. a catering quote you generate pulls from live ingredient prices, not a separate estimate. that connection is what distinguishes an operating system from a database.